The Office of Affirmative Action Records consists of minutes, correspondence, a manual, and annual reports. In addition to the office's records, items include records from the Affirmative Action Committee and subcommittee meetings which were made up of Indiana State University staff and faculty. Some of the topics covered by the subcommittees include sex equity, Rehabilitation Act Access for students with disabilities, informal hearings, and grievances. The correspondence of the office includes both ingoing and outgoing letters both between the office and members of the Affirmative Action Committee and with other departments and offices on Indiana State University’s campus. Subjects covered in the record group show the variety of responsibilities the office holds including but not limited to addressing grievances of students, staff, and faculty, informing and educating the campus with Indiana State University’s Affirmative Action Plan, and striving for equal treatment of people of all races, sex, and national origin on Indiana State University’s campus. The collection is organized into the following series:
Minutes contain transcripts of grievance hearings concerning both students and staff. Grievances include alleged discrimination based on race, color, religion, sex, national origin, age, disability, marital status, or veteran status. Also seen within the minutes are the committee’s ongoing process of creating a better way for students and staff to report alleged acts of discrimination. Minutes also contain the office’s implementation and interpretation of Title IX, which mandated equality of opportunity in institutions of higher learning. Committee minutes also contain the office’s goal of equal representation of race, sex, and national origin in employment and planned sponsored programs on Indiana State University’s campus.
Correspondence contains letters of nomination and acceptance to the Affirmative Action Committee, letters to notify and set up meetings of the committee, notifications to all departments of Indiana State University’s Affirmative Action Plan, Annual Reports from the Office of Affirmative Action, information given to departments about such subjects as Title IX and disability accessibility of buildings.
The Federal Regulations and the Employment Interview manual provides supervisors and hiring committees brief summaries of federal employment laws, examples of acceptable and unacceptable interview questions, and a glossary of terms used in relation to equal opportunity and affirmative action procedures.
The Annual Reports summarize the office's activities and accomplishments from the past year.